2018-02812

Federal Register, Volume 83 Issue 29 (Monday, February 12, 2018)

[Federal Register Volume 83, Number 29 (Monday, February 12, 2018)]

[Notices]

[Pages 5997-5999]

From the Federal Register Online via the Government Publishing Office [www.gpo.gov]

[FR Doc No: 2018-02812]

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COMMODITY FUTURES TRADING COMMISSION

Privacy Act of 1974; System of Records

AGENCY: Commodity Futures Trading Commission.

ACTION: Notice of a new system of records.

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SUMMARY: The Commodity Futures Trading Commission (CFTC or Commission)

is establishing a new system of records under the Privacy Act of 1974:

CFTC-51, Contractors and Consultants. New CFTC-51 addresses information

collected from individuals who serve as contractors and consultants to

CFTC.

DATES: Comments must be received on or before March 14, 2018. This

action will be effective without further notice on March 14, 2018,

unless revised pursuant to comments received.

ADDRESSES: You may submit comments to this notice by any of the

following methods:

Agency website, via its Comments Online process: https://comments.cftc.gov. Follow the instructions for submitting comments

through the website.

Federal eRulemaking Portal: Comments may be submitted at

http://www.regulations.gov. Follow the instructions for submitting

comments.

Mail: Christopher Kirkpatrick, Secretary of the

Commission, Commodity Futures Trading Commission, Three Lafayette

Centre, 1155 21st Street NW, Washington, DC 20581.

Hand Delivery/Courier: Same as Mail, above.

Please submit your comments using only one method.

All comments must be submitted in English, or if not, accompanied

by an English translation. Comments will be posted as received to

http://www.cftc.gov. You should submit only information that you wish

to make available publicly. If you wish the Commission to consider

information that you believe is exempt from disclosure under the

Freedom of Information Act (FOIA), a petition for confidential

treatment of the exempt information may be submitted according to the

procedures established in Sec. 145.9 of the Commission's regulations,

17 CFR 145.9.

The Commission reserves the right, but shall have no obligation, to

review, pre-screen, filter, redact, refuse, or remove any or all of a

submission from http://www.cftc.gov that it may deem to be

inappropriate for publication, such as obscene language. All

submissions that have been redacted or removed that contain comments on

the merits of the notice will be retained in the comment file, will be

considered as required under all applicable laws, and may be accessible

under the FOIA.

FOR FURTHER INFORMATION CONTACT: Chief Privacy Officer,

privacy@cftc.gov, Office of the Executive Director, Commodity Futures

Trading Commission, Three Lafayette Centre, 1155 21st Street NW,

Washington, DC 20581.

SUPPLEMENTARY INFORMATION:

I. Contractors and Consultants Records

The Contractors and Consultant records system contains information

about individuals who have contracted with the CFTC to provide various

supplies and services. Collection of this information is necessary to

accurately document, award, and manage procurement actions, including

ensuring that contractors and consultants are compensated for goods

delivered or services performed and to track and manage the fulfillment

of such contractual obligations.

II. The Privacy Act

Under the Privacy Act of 1974, 5 U.S.C. 552a, a ``system of

records'' is

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defined as any group of records under the control of a federal

government agency from which information about individuals is retrieved

by name or other personal identifier. The Privacy Act establishes the

means by which government agencies must collect, maintain, and use

personally identifiable information associated with an individual in a

government system of records.

Each government agency is required to publish a notice in the

Federal Register of a system of records in which the agency identifies

and describes each system of records it maintains, the reasons why the

agency uses the personally identifying information therein, the routine

uses for which the agency will disclose such information outside the

agency, and how individuals may exercise their rights under the Privacy

Act to determine if the system contains information about them.

SYSTEM NAME AND NUMBER

Contractors and Consultants; CFTC-51.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

This system is located at Department of Transportation Enterprise

Service Center (ESC) in Oklahoma City, Oklahoma, and the Commodity

Futures Trading Commission, Three Lafayette Centre, 1155 21st Street

NW, Washington, DC 20581.

SYSTEM MANAGER(S):

Office of Executive Director (OED), Commodity Futures Trading

Commission, Three Lafayette Centre, 1155 21st Street NW, Washington, DC

20581.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The collection of this information is authorized by or under 5

U.S.C. 301; Executive Order 9373; the Office of Federal Procurement

Policy Act (41 U.S.C. 405).

PURPOSE(S) OF THE SYSTEM:

The information in the system is being collected to maintain

records on CFTC contractors and consultants. Collection of this

information is necessary (1) to accurately document, award, and manage

procurement actions, including ensuring that contractors and

consultants are compensated for goods delivered or services performed,

and (2) to track and manage the fulfillment of such contractual

obligations from requirements gathering to contract closeout, workload

management, and reporting.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals covered by this system include individuals who serve as

contractors or consultants to CFTC.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system of records includes information that may contain:

Individual's name, Social Security number, home address, telephone

numbers (work, home, mobile), email addresses, contract name and

number, employer, work address, job title, labor category, relevant

work experience, resumes, CFTC-issued property in the possession of the

contractor/consultant for the purpose of fulfilling contractual

requirements, correspondence between the contractor and CFTC, status

reports, proposals, invoices, financial account and banking

information, and other pre- and post-award documents.

RECORD SOURCE CATEGORIES:

Information in this system is obtained directly from the individual

who is the subject of these records or from designated third parties,

for example, the employer of the individual contractor or consultant.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

These records and information in these records may be used:

(a) To disclose information to contractors, grantees, volunteers,

experts, students, and others performing or working on a contract,

service, grant, cooperative agreement, or job for the Federal

government when necessary to accomplish an agency function;

(b) To disclose information to Congress upon its request, acting

within the scope of its jurisdiction, pursuant to the Commodity

Exchange Act, 7 U.S.C. 1 et seq., and the rules and regulations

promulgated thereunder;

(c) To disclose information to Federal, State, local, territorial,

Tribal, or foreign agencies for use in meeting their statutory or

regulatory requirements;

(d) To disclose to appropriate agencies, entities, and persons when

(1) the Commission suspects or has confirmed that there has been a

breach of the system of records; (2) the Commission has determined that

as a result of the suspected or confirmed breach there is a risk of

harm to individuals, the Commission (including its information systems,

programs, and operations), the Federal Government, or national

security; and (3) the disclosure made to such agencies, entities, and

persons is reasonably necessary to assist in connection with the

Commission's efforts to respond to the suspected or confirmed breach or

to prevent, minimize, or remedy such harm; or

(e) To disclose to another Federal agency or Federal entity, when

the Commission determines that information from this system of records

is reasonably necessary to assist the recipient agency or entity in (1)

responding to a suspected or confirmed breach or (2) preventing,

minimizing, or remedying the risk of harm to individuals, the recipient

agency or entity (including its information systems, programs, and

operations), the Federal Government, or national security, resulting

from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

The Contractor and Consultant system of records stores records in

this system electronically or on paper in secure facilities. Electronic

records are stored on DOT's secure ESC servers or on the Commission's

secure network and other electronic media as needed, such as encrypted

hard drives and back-up media. Paper records are stored in secured

facilities.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:

Certain information covered by this system of records notice may be

retrieved by contract name, contract number, name, email address,

physical address, or other unique individual identifiers, and other

types of information by keyword search.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:

Records for this system will be maintained in accordance with the

retention periods in the dispositions schedules approved by the

National Archives. All approved schedules are available at http://www.cftc.gov.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

Records are protected from unauthorized access and improper use

through administrative, technical, and physical security measures.

Administrative safeguards include agency- and system-specific Rules of

Behavior, agency-wide procedures for safeguarding personally

identifiable information, and required annual privacy and security

training. Technical security measures within CFTC include restrictions

on computer access to authorized individuals who have a legitimate

need-to-know the information; required use of strong

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passwords that are frequently changed; multi-factor authentication for

remote access and access to many CFTC network components; use of

encryption for certain data types and transfers; firewalls and

intrusion detection applications; and regular review of security

procedures and best practices to enhance security. Physical safeguards

include restrictions on building access to authorized individuals, 24-

hour security guard service, and maintenance of records in lockable

offices and filing cabinets.

RECORD ACCESS PROCEDURES:

Individuals seeking to determine whether this system of records

contains information about themselves or seeking access to records

about themselves in this system of records should address written

inquiries to the Office of General Counsel, Commodity Futures Trading

Commission, Three Lafayette Centre, 1155 21st Street NW, Washington, DC

20581. See 17 CFR 146.3 for full details on what to include in Privacy

Act access request.

CONTESTING RECORD PROCEDURES:

Individuals contesting the content of records about themselves

contained in this system of records should address written inquiries to

the Office of General Counsel, Commodity Futures Trading Commission,

Three Lafayette Centre, 1155 21st Street NW, Washington, DC 20581. See

17 CFR 146.8 for full details on what to include in a Privacy Act

amendment request.

NOTIFICATION PROCEDURES:

Individuals seeking notification of any records about themselves

contained in this system of records should address written inquiries to

the Office of General Counsel, Commodity Futures Trading Commission,

Three Lafayette Centre, 1155 21st Street NW, Washington, DC 20581. See

17 CFR 146.3 for full details on what to include in a Privacy Act

notification request.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.

HISTORY:

None.

Issued in Washington, DC, on February 7, 2018, by the

Commission.

Robert N. Sidman,

Deputy Secretary of the Commission.

[FR Doc. 2018-02812 Filed 2-9-18; 8:45 am]

BILLING CODE 6351-01-P

 

 

Last Updated: February 12, 2018