2012-17087

Federal Register, Volume 77 Issue 135 (Friday, July 13, 2012)[Federal Register Volume 77, Number 135 (Friday, July 13, 2012)]

[Notices]

[Pages 41378-41384]

From the Federal Register Online via the Government Printing Office [www.gpo.gov]

[FR Doc No: 2012-17087]

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COMMODITY FUTURES TRADING COMMISSION

Privacy Act of 1974 System of Records Notice

AGENCY: Commodity Futures Trading Commission.

ACTION: Notice; publication of character of one revised system of

records and two new systems of records

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SUMMARY: The Commodity Futures Trading Commission (Commission) is

revising one system of records under the Privacy Act of 1974: CFTC-44,

Personnel Security Files, to be renamed CFTC-44, Personnel Clearance

System. The Commission also is establishing two new systems of records:

CFTC-48, Personal Property Claims, and CFTC-49, Whistleblower Records

(Exempted). Revisions to CFTC-44 incorporate enhancements to the system

of records with a new streamlined process of capturing personal

information, minimizing paper records and eliminating manual entry into

a legacy application when an individual applies for a security

clearance. New CFTC-48 addresses information collected through a new

process for employees to file and have adjudicated claims for damage or

loss of certain personal property, as stated in Commission policies and

applicable law. New CFTC-49 addresses information collected for the

Commission's whistleblower program, which is described and defined in

Section 23 of the Commodity Exchange Act, 7 U.S.C. 26, and the rules

promulgated thereunder, 17 CFR part 165.

DATES: Comments must be received on or before August 13, 2012. This

action will be effective without further notice on August 22, 2012,

unless revised pursuant to comments received.

ADDRESSES: You may submit comments identified by ``Personnel Clearance

System SORN,'' ``Personal Property Claims SORN,'' or ``Whistleblower

Records SORN'' by any of the following methods:

Agency web site, via its Comments Online process: http://comments.cftc.gov. Follow the instructions for submitting comments

through the Web site.

Federal eRulemaking Portal: Comments may be submitted at

http://www.regulations.gov. Follow the instructions for submitting

comments.

Mail: David A. Stawick, Secretary of the Commission,

Commodity Futures Trading Commission, Three Lafayette Centre, 1155 21st

Street NW., Washington, DC 20581.

Hand Delivery/Courier: Same as mail above.

Please submit your comments using only one method.

All comments must be submitted in English, or if not, accompanied

by an English translation. Comments will be posted as received to

www.cftc.gov. You should submit only information that you wish to make

available publicly. If you wish the Commission to consider information

that you believe is exempt from disclosure under the Freedom of

Information Act, a petition for confidential treatment of the exempt

information may be submitted according to the procedures established in

Section 145.9 of the Commission's regulations, 17 CFR part 145.9.

The Commission reserves the right, but shall have no obligation, to

review, pre-screen, filter, redact, refuse or remove any or all of a

submission from www.cftc.gov that it may deem to be inappropriate for

publication, such as obscene language. All submissions that have been

redacted or removed that contain comments on the merits of the notice

will be retained in the public comment file and will be considered as

required under all applicable laws, and may be accessible under the

Freedom of Information Act.

FOR FURTHER INFORMATION CONTACT: Kathy Harman-Stokes, Chief Privacy

Officer, [email protected], 202-418-6629, Office of the Executive

Director, Commodity Futures Trading Commission, Three Lafayette Centre,

1155 21st Street NW., Washington, DC 20581.

SUPPLEMENTARY INFORMATION:

I. The Privacy Act

Under the Privacy Act of 1974, 5 U.S.C. 552a, a ``system of

records'' is defined as any group of records under the control of a

federal government agency from which information about individuals is

retrieved by name or other personal identifier. The Privacy Act

establishes the means by which government agencies must collect,

maintain, and use personally identifiable information associated with

an individual in a government system of records.

Each government agency is required to publish a notice in the

Federal Register of a system of records in which the agency identifies

and describes each system of records it maintains, the reasons why the

agency uses the personally identifying information therein, the routine

uses for which the agency will disclose such information outside the

agency, and how individuals may exercise their rights under the Privacy

Act to determine if the system contains information about them, among

other things.

II. Routine Uses

Information in the systems of records covered by this Federal

uses numbered 1 through 19 published at 76 FR 5974 (Feb. 2, 2011) and

copied below for convenience. These blanket routine uses apply to all

CFTC systems of records, except as otherwise provided in a specific

system of records notice:

1. Information may be used by the Commission in any administrative

proceeding before the Commission, in any injunctive action authorized

under the Commodity Exchange Act or in any other action or proceeding

in which the Commission or its staff participates as a party or the

Commission participates as amicus curiae.

2. Information may be disclosed to the Department of Justice, the

Securities and Exchange Commission, the United States Postal Service,

the Internal Revenue Service, the Department of Agriculture, the Office

of Personnel Management, and to other Federal, state,

[[Page 41379]]

local, territorial or tribal law enforcement or regulatory agencies for

use in meeting their statutory and regulatory requirements.

3. Information may be given to any ``registered entity,'' as

defined in section 1a of the Commodity Exchange Act, 7 U.S.C. 1 et seq.

(``the Act''), if the Commission has reason to believe that such

information will assist the registered entity in carrying out its

responsibilities under the Act. Information may also be given to any

registered futures association registered under Section 17 of the Act

(e.g., the National Futures Association) to assist it in carrying out

its self-regulatory responsibilities under the Act, and to any national

securities exchange or national securities association registered with

the Securities and Exchange Commission to assist those organizations in

carrying out their self-regulatory responsibilities under the

Securities Exchange Act of 1934, 15 U.S.C. 78a et seq.

4. At the discretion of the Commission staff, information may be

given or shown to anyone during the course of a Commission

investigation if the staff has reason to believe that the person to

whom it is disclosed may have further information about the matters

discussed therein, and those matters appear relevant to the subject of

the investigation.

5. Information may be included in a public report issued by the

Commission following an investigation, to the extent that this is

authorized under Section 8 of the Commodity Exchange Act, 7 U.S.C.

Sec. 12. Section 8 authorizes publication of such reports but contains

restrictions on the publication of certain types of sensitive business

information developed during an investigation. In certain contexts,

some of this information might be considered personal in nature.

6. Information may be disclosed to a Federal agency in response to

its request in connection with the hiring or retention of an employee,

the issuance of a security clearance, the reporting of an investigation

of an employee, the letting of a contract or the issuance of a license,

or a grant or other benefit by the requesting agency, to the extent

that the information may be relevant to the requesting agency's

decision on the matter.

7. Information may be disclosed to a prospective employer in

response to its request in connection with the hiring or retention of

an employee, to the extent that the information is believed to be

relevant to the prospective employer's decision in the matter.

8. Information may be disclosed to any person, pursuant to Section

12(a) of the Commodity Exchange Act, 7 U.S.C. 16(a), when disclosure

will further the policies of that Act or of other provisions of law.

Section 12(a) authorizes the Commission to cooperate with various other

government authorities or with ``any person.''

9. Where information, either alone or in conjunction with other

information indicates a violation or potential violation of law--

criminal, civil, or regulatory in nature--the relevant information may

be disclosed to the appropriate Federal, state, local, territorial,

tribal, or foreign law enforcement authority or other appropriate

entity charged with the responsibility for investigating or prosecuting

such violation or charged with enforcing or implementing such law.

10. Information may be disclosed to the General Services

Administration for the purpose of records management inspections

conducted under the authority of 44 U.S.C. 2904 and 2906.

11. Information may be disclosed to the National Archives and

Records Administration for the purpose of records management

inspections being conducted under the authority of 44 U.S.C. 2904 and

2906.

12. Information may be disclosed to foreign law enforcement,

investigatory, or administrative authorities in order to comply with

requirements set forth in international arrangements, such as memoranda

of understanding.

13. Information may be disclosed to contractors, grantees,

volunteers, experts, students, and others performing or working on a

contract, service, grant, cooperative agreement, or job for the Federal

government when necessary to accomplish an agency function.

14. Information may be disclosed to the Merit Systems Protection

Board, including the Office of Special Counsel for the purpose of

litigation, including administrative proceedings, appeals, special

studies of the civil service and other merit systems.

15. Information may be disclosed to the Department of Justice or in

a proceeding before a court, adjudicative body, or other administrative

body which the agency is authorized to appear, when:

a. The agency, or any component thereof; or

b. Any employee of the agency in his or her official capacity; or

c. Any employee of the agency in his or her official capacity where

the Department of Justice or the agency has agreed to represent the

employee; or

d. The United States, when the agency determines that litigation is

likely to affect the agency or any of its components;

is a party to litigation or has an interest in such litigation, and the

use of such records by the Department of Justice or the agency is

deemed by the agency to be relevant and necessary to the litigation

provided, however, that in each case it has been determined that the

disclosure is compatible with the purpose for which the records were

collected.

16. Information may be disclosed to a Member of Congress or staff

acting upon the Member's behalf when the Member or staff requests the

information on behalf of, or at the request of, the individual who is

the subject of the record.

17. Information related to any traders or the amount or quantity of

any commodity purchased or sold by such traders may be disclosed to any

committee of either House of Congress upon its request, acting within

the scope of its jurisdiction, pursuant to the Commodity Exchange Act,

7 U.S.C. 1 et seq., including Section 8(e) of such Act at 7 U.S.C. 12,

and the rules and regulations promulgated thereunder.

18. Information may be disclosed to another Federal agency, to a

court, or a party in litigation before a court or in an administrative

proceeding being conducted by a Federal agency, when the Government is

a party to the judicial or administrative proceeding.

19. Information may be disclosed to appropriate agencies, entities,

and individuals when:

a. The Commission suspects or has confirmed that the security or

confidentiality of information in the system of records has been

compromised;

b. The Commission has determined that as a result of the suspected

or confirmed compromise there is a risk of harm to economic or property

interests, identity theft or fraud, or harm to the security or

integrity of this system or other systems or programs (whether

maintained by the Commission or another agency or entity) that rely

upon the compromised information; and

c. The disclosure made to such agencies, entities, and individuals

is reasonably necessary to assist in connection with the Commission's

efforts to respond to the suspected or confirmed compromise and

prevent, minimize, or remedy such harm.

III. Personnel Clearance System

The Commission proposes to revise a system of records, CFTC-44,

Personnel Security Files, to rename the system

[[Page 41380]]

CFTC-44, Personnel Clearance System (PCS) and to identify enhancements.

The PCS will contain information about individuals who require regular,

on-going access to CFTC assets, including facilities, information

technology systems or information classified in the interest of

national security. The individuals may be Commission employees,

contractors, interns, volunteers, candidates for employment,

individuals formerly in any of these positions, and others.

Any individual who will regularly access CFTC assets must receive

an official security clearance before access is authorized. CFTC

collects personal information from the individual, such as social

security number and date of birth. CFTC provides elements of that

information to Federal investigative agencies, such as OPM. Once the

completed investigation is provided to the CFTC, the CFTC adjudicates

the clearance request.

In the past, the CFTC has handled much of this process manually, on

paper, using a legacy, MS-Access-based application. The new system will

minimize the need for paper records, thereby improving security of

personal information. It also will eliminate the need for manual input

of personal information into the legacy application, increasing

efficiency and the accuracy of information. In addition, the

enhancements will make it easier to share security clearance processing

information in a timely manner with appropriate Federal officials.

IV. Personal Property Claims

The Commission is developing a policy and procedure for employee

claims for damaged or lost personal property, pursuant to the Military

Personnel & Civilian Employees' Claims Act of 1964, 31 U.S.C. 3721.

Under the policy and procedure, the Commission will pay or otherwise

settle employee claims up to a defined amount per incident for damage

or loss of personal property under certain circumstances.

The new system of records will include all information collected

about the personal property claim from the employee and the related

documentation of decisions and payment of such claims. The information

will facilitate the review of the claim and collection of evidence by

the Logistics and Operations Unit (L&O), the Executive Director's

decision on the claim, and the payment for or replacement of the

property. The new system of records also will contain information on

requests for reconsideration when claims have been denied.

V. Whistleblower Records (Exempted)

The Commission is creating a system to maintain records related to

the whistleblower program, which is described and defined in Section 23

of the Commodity Exchange Act, 7 U.S.C. 26, and the rules promulgated

thereunder, 17 CFR part 165. The system may include all or any part of

the records developed during the whistleblower tip, complaint or

referral submission process, investigation or inquiry, and/or

whistleblower award claim and determination process, including but not

limited to data from Commission reporting forms, such as Commission

Forms TCR and WB-APP, documents and information related to the

whistleblower program, and records drafted and/or compiled for the

Commission's Whistleblower Award Determination Panel. This system may

include: Records, data and correspondence submitted by and sent to

whistleblowers and/or their representatives; correspondence with other

law enforcement and regulatory agencies regarding referral of

whistleblower information and related actions brought by such agencies

based on whistleblower information; interviews, memoranda and other

work products prepared by Commission staff; affidavits, statements by

witnesses, contracts and agreements with whistleblowers, including

confidentiality agreements; and information available on the Internet

or other electronic sources accessed for purposes of the whistleblower

program. The system may also contain internal memoranda and

declarations of Commission staff, correspondence and other

miscellaneous investigatory matters.

VI. Notice: Personnel Clearance System

SYSTEM NUMBER:

CFTC-44

SYSTEM NAME:

Personnel Clearance System (PCS).

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

This system is located in the Commission's principal office, at

Commodity Futures Trading Commission, Three Lafayette Centre, 1155 21st

Street NW., Washington, DC 20581.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who require regular, ongoing access to CFTC facilities,

information technology systems, or information classified in the

interest of national security, including candidates for Commission

employment or contracts, Commission employees, contractors of the

Commission, students, interns, volunteers, individuals authorized to

perform or use services provided in Commission facilities, and

individuals formerly in any of these positions.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records may include any or all of the following: First name, last

name, social security number, date of birth, state of birth, country of

birth, non CFTC phone number, non CFTC email address, CFTC duty

location, CFTC hiring division, hiring manager, job title, job series,

job grade, journeymen job grade, appointment type, prior CFTC

employment, prior employment year, prior employment division, business

manager, proposed start date, level of clearance needed, clearance

valid date, clearance related investigation status, and clearance

related investigation notes; copies of and information derived from

passports, birth certificates, driver's licenses, OF 306 forms, US ``I-

9 Forms'' and resumes; information provided by the Office of Personnel

Management (OPM) for clearance determination purposes; and in addition

for contractors only, estimated contract end date, option year

information, hiring manager and/or Contract Officer Technical Reviewer

(COTR), contract number, company name, company point of contact, and

company address.

Note: This system of records does not include the Office of

Personnel Management (OPM) background investigation report. An

identical version of the investigation report is in the possession

of the Commission, but is considered to be part of the OPM Central-

9, Personnel Investigations Records. For information on how to

request access to the OPM Central-9, Personnel Investigations

Records, please see the Note in the Records Access Procedures

section of this notice.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Applicants and appointees to Federal service are subject to a

background investigation under 5 CFR parts 731, 732, and 736, Executive

Order 10450, ``Security Requirements for Government Employment'' and

the agency memorandum exercising authority to conduct investigations of

non-competitive service applicants and appointees under these

authorities. See also Executive Order 13292, ``Classified National

Security Information,'' and Executive Order 12968, ``Access to

Classified Information.'' HSPD-12 clarified that Federal contractors

are

[[Page 41381]]

also subject to background investigation under these authorities. The

Office of Personnel Management (OPM) is authorized to collect this

information under 5 U.S.C. 3301, 3302, and 9101. 5 U.S.C. 1104 allows

OPM to delegate the personnel management function to other Federal

agencies.

Solicitation of the Social Security Number is also authorized by

Executive Order 9397, which asks Federal agencies to use this number to

help identify individuals in agency records.

PURPOSE(S):

The records in this system are used to verify identity and to

facilitate background investigations by OPM and adjudications by the

CFTC Security and Emergency Management Officer.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

Information in this system may be disclosed as stated below:

a. Except as noted on Forms SF 85, 85-P, and 86, when a record on

its face, or in conjunction with other records, indicates a violation

or potential violation of law, whether civil, criminal, or regulatory

in nature, and whether arising by general statute or particular program

statute, or by regulation, rule, or order issued pursuant thereto,

disclosure may be made to the appropriate public authority, whether

Federal, foreign, State, local, or tribal, or otherwise, responsible

for enforcing, investigating or prosecuting such violation or charged

with enforcing or implementing the statute, or rule, regulation, or

order issued pursuant thereto, if the information disclosed is relevant

to any enforcement, regulatory, investigative or prosecutorial

responsibility of the receiving entity.

b. Employment, Clearances, Contract, or Other Benefits Decision by

an Organization other than the Commission--disclosure may be made to a

Federal State, local, foreign, or tribal or other public authority of

the fact that this system of records contains information relevant to

the retention of an employee, the retention of a security clearance, or

the letting of a contract. The other agency or licensing organization

may then make a request supported by the written consent of the

individual for the entire record if it so chooses. No disclosure will

be made unless the information has been determined to be sufficiently

reliable to support a referral to another office within the agency or

to another Federal agency for criminal, civil, administrative,

personnel, or regulatory action.

c. National Security and Intelligence Matters--these records may be

disclosed to Federal, State, local agencies, or other appropriate

entities or individuals, or through established liaison channels to

selected foreign governments, in order to enable an intelligence agency

to carry out its responsibilities under the National Security Act of

1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333

or any successor order, applicable national security directives, or

classified implementing procedures approved by the Attorney General and

promulgated pursuant to such statutes, orders or directives.

Information also may be disclosed as stated in the blanket routine

uses numbered 1 through 19 that appear at the beginning of the

Commission's compilation of its systems of records notices at 76 FR

5974 (Feb. 2, 2011), and copied in this Federal Register notice above

for convenience, ``Supplementary Information,'' ``II. Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESS CONTROLS,

SAFEGUARDS, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

The data will be collected and maintained electronically and in

paper files. Paper records are stored in file folders, binders,

computer files and computer disks. Electronic records, including

computer files and electronically maintained data, are stored on the

Commission's network and other electronic media as needed, such as

encrypted hard drives.

RETRIEVABILITY:

Files are retrieved by name of the individual.

ACCESS CONTROLS, SAFEGUARDS:

Records in the system are protected from unauthorized access and

misuse through various administrative, technical and physical security

measures. Technical security measures within CFTC include restrictions

on computer access to authorized individuals, required use of strong

passwords that are frequently changed, use of encryption for certain

data types and transfers, and regular review of security procedures and

best practices to enhance security. Physical measures include

restrictions on building access to authorized individuals only and

maintaining records in lockable offices and filing cabinets. These

records are kept in electronic form and in file folders in locked metal

file cabinets in locked rooms at the headquarters office in the

Security and Emergency Management Office.

RETENTION AND DISPOSAL:

The records will be maintained and disposed of in accordance with

General Records Schedule 18, Item 22a and Item 22b. The schedules are

available at www.cftc.gov. The data will be deleted by the Personnel

Security staff 90 days after the separation of the individual from

CFTC.

SYSTEM MANAGER(S) AND ADDRESS:

Security and Emergency Management Office within Logistics and

Operations in the Commission's Office of the Executive Director,

Commodity Futures Trading Commission, Three Lafayette Centre, 1155 21st

Street NW., Washington, DC 20581.

NOTIFICATION PROCEDURE:

An individual can determine if this system contains a record

pertaining to him/her by sending a request in writing, signed, to the

Office of General Counsel, Paralegal Specialist, Three Lafayette

Centre, 1155 21st Street NW., Washington, DC 20581. Telephone (202)

418-5011.

When requesting notification of, or access to, records covered by

this Notice, an individual should provide his/her full name, date of

birth, agency name, and work location. An individual requesting

notification of records in person must provide identity documents, such

as a government-issue photo ID, sufficient to satisfy the custodian of

the records that the requester is entitled to access. Individuals

requesting notification via mail or telephone must furnish, at a

minimum, name, date of birth, social security number, and home address

in order to establish identity.

Note: For information on how to request access to the OPM

Personnel Investigations Records which are part of the OPM Central-9

system of records, please see the Note in the Records Access

Procedures section of this notice.

RECORDS ACCESS PROCEDURES:

Individuals wishing to request access to CFTC records about them

should contact the system manager indicated above. Individuals must

furnish their full name (first, middle, and last name) and birth date

for their record to be located and identified. An individual requesting

access must also follow CFTC Privacy Act requirements regarding

verification of identity and amendment of records. Correspondence

[[Page 41382]]

between the requester and Human Resources staff on the subject of any

background investigation and security adjudication may also be made

available.

Note: The CFTC may not provide an individual with access to his/

her OPM Personnel Investigations Records or to copies of OPM

documentation of any background investigation conducted by OPM or

contractors dealing with those investigations. These records, which

are sent to the CFTC Security and Emergency Management Office to

allow adjudication of the request for security clearance, are owned

by OPM and reside within the OPM Central-9 system of records. OPM is

solely responsible for controlling access to, or amendment of, those

records. Those seeking access to, or amendment, of those records

owned by OPM should submit a request in writing to the Federal

Investigations Processing Center, as stated in OPM Central-9. The

signed request should be made under the Privacy Act of 1974 and

include the requester's full name, home address, Social Security

Number, date and place of birth, and other information requested by

OPM.

CONTESTING RECORD PROCEDURES:

Individuals wishing to request amendment of their CFTC records

should contact the system manager indicated above. Individuals must

furnish their full name (first, middle, and last name) and birth date

for the record to be located and identified. An individual requesting

amendment must also follow the CFTC Privacy Act requirements regarding

verification of identity and amendment of records.

Note: Individuals who wish to request amendment of their OPM

Personnel Investigations Records should follow the requirements of

the OPM Central-9 system of records. For information on how to

submit such a request, please see the Note in the Records Access

Procedures section of this notice.

RECORD SOURCE CATEGORIES:

The individual and OPM will provide the information for this system

of records.

EXEMPTIONS CLAIMED FOR THIS SYSTEM:

None.

VII. Notice: Personal Property Claims

System Number:

CFTC-48

SYSTEM NAME:

Personal Property Claims.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

This system is located in the Commission's principal office at

Commodity Futures Trading Commission, Three Lafayette Centre, 1155 21st

Street, NW., Washington, DC 20581.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

CFTC employees and former employees who have experienced damage to

or loss of personal property incident to Commission business. Covered

individuals also may include authorized agents or legal representatives

of CFTC employees or former employees, or their survivors.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system of records includes the information provided by

employees on a CFTC Personal Property Claims form, including the

following when applicable: name of employee, information concerning the

damage or loss of personal property, personal property at issue,

corroborating statements from persons who have personal knowledge of

the facts concerning the claim, either an itemized bill for repair of

damaged property, or an itemized repair estimate or bill of sale or

value estimate from a competent repairman or appraiser, evidence that

the employee has filed a claim with the carrier or insurer, and copies

of any pertinent correspondence, copies of travel and transportation

orders, a statement concerning any reimbursement obtained from a

carrier or insurer, describing reimbursement received for each item,

copies of police reports, and other evidence which may be needed for

CFTC review and determination of whether to pay the claim.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The Military Personnel and Civilian Employees' Claims Act, 31

U.S.C. 3721, authorizes heads of federal agencies to pay or otherwise

settle claims of employees up to a limit specified by the Act and/or

CFTC policies for damage or loss of personal property incident to their

services.

PURPOSE(S):

The purpose of the system of records is to include all information

related to claims by employees for damage to or loss of personal

property incident to Commission business, as provided in the Military

Personnel & Civilian Employees' Claims Act of 1964, 31 U.S.C. 3721. The

system will facilitate the review of a claim and collection of evidence

by CFTC Logistics and Operations Unit (L&O); will facilitate the

Executive Director's decision as to whether to pay a claim, offer a

replacement of the property in kind or otherwise settle the claim; will

facilitate processing through Financial Management; and when a claim

has been denied, will allow a claimant to request reconsideration, as

stated in Commission policy.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information in this system will be routinely used by CFTC staff

in the Office of the Executive Director, including L&O, Security and

Emergency Management Office and Financial Management Branch to review,

process and adjudicate personal property claims. Information also may

be disclosed as stated in the blanket routine uses numbered 1 through

19 that appear at the beginning of the Commission's compilation of its

systems of records notices at 76 FR 5974 (Feb. 2, 2011), and copied in

this Federal Register notice above for convenience, ``Supplementary

Information,'' ``II. Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESS CONTROLS,

RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records are stored in file folders, binders, computer disks,

and are uploaded into the CFTC network. Electronic records, including

emails, spreadsheets, PDF files and documents are maintained on a

SharePoint site, are stored on the Commission's network and other

electronic media as needed, such as encrypted hard drives and back-up

media.

RETRIEVABILITY:

By name of the employee who files the personal property claim.